Project Stakeholders
Global team Project [11] consists of two sub projects [1] & [2], Sub project [1] with stakeholders from National Taiwan University (NTU) - Taiwan, University of Twente (UT) - Netherlands, University of Washington (UW) - USA, Indian Institute of Technology Madras (IITM) - India and Sub project [2] was accomplished with stakeholders from NTU - Taiwan, National Cheng Kung University (NCKU) - Taiwan, Yonsei University (YU) – Korea and Washington state University (WSU) – USA. Stakeholder details, roles & responsibilities and their level of involvement are stated in detail in Table 1.0 below.
Table 1.0 - Stakeholder details, roles & responsibilities and their level of involvement
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
|
University
NTU
NTU
IITM
IITM
IITM
UT
UW
UW
NCKU
NCKU
NCKU
YU
YU
YU
WSU
WSU
|
Sub project
[1] & [2]
[1] & [2]
[1]
[1]
[1]
[1]
[1]
[1]
[2]
[2]
[2]
[2]
[2]
[2]
[2]
[2]
|
Stakeholder
Polar Liang
Amarnath C B
Saurabh Kumar Singh
Syed Masthan Vali
Punascha Prakash
Fati Mah
Abdulrahman Alhemidi
Richard Moss
Jin Yei Tsai
曾靖雅
方冠今
김영서
이용석
Yoo II
Cameron Worley
Kelby McCorkle
|
Roles & responsibilities
Project facilitation
Design manager & team building
Architectural 3D BIModeling
Structural 3D BIModeling
Data collection & 3D BIM clash checks
Scheduling & Estimation
4D BIModeling
4D BIModeling simulation & analysis
Architectural 3D BIModeling
Structural 3D BIModeling
Data collection & 3D BIM clash checks
Activity Scheduling & cost estimation
Activity Scheduling & cost estimation
Activity Scheduling & cost estimation
4D BIModeling
4D BIModeling simulation & analysis
|
Level of Active participation
High
High
High
Medium
Medium
High
High
Medium
High
Medium
Medium
Low
Low
Low
Medium
Medium
|
Project Result
Here, we had two sub projects [1] & [2]. Sub project [1] stakeholders has designed BIModel for Indian scenario and sub project [2] stakeholders had designed the BIModel for Taiwan scenario.
Sub project [1]
The total cost of one house construction was estimated for INR 3,66,224 /- and project duration was estimated to 28 days. Figure [1] to Figure [5] provides a brief overview of project results obtained in subproject [1].
Fig [1] - 3D BIModel
Fig [2] - Activity Scheduling
Fig [3] - Quantity takeoff
Fig [4] - Cost Estimation
Fig [5] - 4D BIModel
Sub project [2]
The total cost of one house construction was estimated for USD 32,132/- and project duration was estimated to 18 days. Figure [6] to Figure [12] provides a brief overview of project results obtained in subproject [2].
Fig [6] - 3D BIModel
Fig [7] - Activity Scheduling
Fig [7.1] - Onsite Construction Activity scheduling - Duration – 18days
Fig [7.1] - Onsite Construction Activity scheduling - Duration – 18days
Fig [7.2] - Offsite Construction Activity scheduling – Duration – 10days
Fig [8] - Quantity takeoff
Fig [9] - Cost Estimate for Onsite construction
Fig [10] - Cost estimation for offsite construction
Fig [11] - Cost estimation
Construction type
On site construction
Off-site construction
Reduction cost of off-site construction
|
1house
34,600,653
35,795,373
-1,194,720
|
50houses
1,730,032,635
1,717,771,278
12,261,357
|
Saving rate of off-site construction
|
0.709%
|
Fig [12] - 4D BIModel
Discussion Process
Global team project was undertaken with unique design delivery process by involving stakeholders in active and positive thinking towards goal of delivering design with quality, reasonable cost and at decent time duration. First, face book group was created and stakeholders were added to group for easy capturing of stakeholders attention as shown in Fig [13].
Figure [13] – face book group for Global team 11
And for few stakeholders who were not accessible on fb, were invited through a welcome email as shown in fig [14].
Fig [14] – Email invitation to join the global team project
Second, Doodle was used to schedule weekly meetings with project stakeholders. We had two meeting every week, first meeting would be in general discussion with both sub project [1] & [2] stakeholders together and another meeting was with sub project stakeholders of each project to discuss on their own case study. Totally, seven weekly meetings with team 11 stakeholders were held and five meetings for each sub teams were held. All the Virtual meetings were undertaken using Sococo software, which helped all stakeholders to get together virtually in meeting room for project discussion, also helped us for slide sharing, Video, Audio and text sharing between the stakeholders as shown in fig [15]. Most of the Sococo meetings were video recorded using Camtasia software tool to help the absentee stakeholders to get an overview of sococo weekly meeting discussions.
Figure [15] – Sococo team 11 virtual meeting for project discussions
For every team 11 project meeting, The Agenda was created using Prezi and shared with all stakeholders on Face book group and after the end of meeting, conclusions were drawn and updated back to Prezi weekly meeting presentation and shared back with all team 11 project stakeholders on fb group as shown in fig [16].
Figure [16] – Deploying Cloud Prezi for Weekly agenda, weekly sococo meeting conclusion, concurrent presentation making and sharing.
Using Prezi for making presentations helped us to share presentations through Cloud platform and also helped all stakeholders to concurrently work on same presentation at same time on prezi cloud, also made presentation sharing through only “link” for accessing presentations. Third, team 11 stakeholders were given a brief update on “BIM concepts” by sharing BIM concepts knowledge with stakeholders on FB posts & discussion in sococo meeting as shown in fig [17]. The major BIM concepts discussed with stakeholders were on Organizational hierarchy, Field players & their interactions - policy, process & technology , RIBA plan of work 2013 for BIM based design, construction & facility management (PLC), BIM institute learning facilitation (BIM excellence), BIM maturity levels (ad-hoc, defined, managed, integrated, optimized). Also on BIM capability sets (technology, policy & process related).
Figure [17] – BIM concepts shared on fb posts and its discussions
Fourth, Design was undertaken by following “RIBA Plan of work 2013”. Here, for both sub project [1] & [2] of global team 11, we tried to follow RIBA stage 0 to 4 that is strategic definition, preparation and brief, concept design, developed design and finally the technical design as shown in fig [18]. Also, what are the core objectives for each stage? What need to be procured? Along with type of information exchanges were discussed and followed to the best possible.
Figure [18] – RIBA Plan of work 2013
Fifth, Autodesk 360 platform was adopted for BIM project collaboration. We created two sub projects [1] & [2] with stakeholders of each project to share their project data and discussions as shown in fig [19].
Figure [19] – A 360 projects dashboard view showing sub projects [1] & [2]
Both sub project [1] & [2] - data, discussions and designers involved in the process were bifurcated to avoid wrong data usage. Fig [20] gives us brief overview of sub project [1] project members on A360.
Figure [20] – A360 dashboard with view on sub project [1] project members.
A 360 project calendar was deployed for creating major deadlines as shown in fig [21] (BM execution plan sharing, 3D BIModel sharing date with other stakeholders, Material Quantity sharing, Activity schedule sharing, 4D BIModel sharing date and so on). This process of sharing helped other stakeholders of sub groups to pre plan for how they can contribute to project success without any delay. Also, Project related data was shared in A 360 as shown in Fig [22], this process helped stakeholders to resolve file version management and many other issues related to data. A 360 Data dashboard gives a clear picture on File type, File owner, and Modified dates. Other than these, A360 helped stakeholders to directly view BIModels, Play 4D BIModel animations, view Word documents, excel files and also PDF files, without even necessitating to open them in their respective software applications.
Fig [21] – A360 dashboard with a view on sub project [1] project calendar
Fig [22] – A360 dashboard view with a view on sub project [1] data sharing process
Last but not least, VBR was of a great support for virtual on site meetings to discuss on 3D BIModel for further modifications on the same. Here 3D BIModel designed by sub project [1] & [2] of global team 11 were deployed on VBR platform, stakeholders were involved in virtual onsite meeting as avatars to have a discussion on designed building, where in everyone can walk through the BIModel, inform other stakeholders for further revisions required in design by tagging and so on. VBR helped our team especially in making modifications of building interiors like fixtures and furniture positions. Also, Walkthrough inside the building made it easy to visualize changes needed for the BIModel.
During the actual sococo meeting and discussion we had come across few hurdles like - English accent, video recording problems, Audio, stakeholders being absent for weekly meeting, few stakeholders with high ignorance levels for weekly meeting made other stakeholders of respective sub project groups unable to share problems faced. However, majority of stakeholders in global team 11 project had given their best to accomplish the project successfully.
Software deployed in Project Design Process
Our team deployed quite a few software tools for design (Revit), Scheduling (Microsoft Project), simulation & analysis (Navisworks) , Cost estimation (Excel), Virtual meetings (sococo), presentation makings (Prezi), data sharing (A360, Google Drive), offline communication & collaboration (fb, Whats app), virtual meeting time management (Doodle) and also for Virtual onsite meetings (VBR, Unity, File zilla). Here, stakeholders involved were from different countries, which made them even to use few software with local language finally resulting in translation complications (For example: Yonsei University used their local language tools for scheduling & estimation and NCKU, Taiwan used Chinese version of Revit).
Table 2.0 – Details on software tools deployed in project process
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
|
University
NTU
NTU
IITM
IITM
IITM
UT
UW
UW
NCKU
NCKU
NCKU
YU
YU
YU
WSU
WSU
|
Project
[1] & [2]
[1] & [2]
[1]
[1]
[1]
[1]
[1]
[1]
[2]
[2]
[2]
[2]
[2]
[2]
[2]
[2]
|
Stakeholder
Polar Liang
Amarnath C B
Saurabh Kumar Singh
Syed Masthan Vali
Punascha Prakash
Fati Mah
Abdulrahman Alhemidi
Richard Moss
Jin Yei Tsai
曾靖雅
方冠今
김영서
이용석
Yoo II
Cameron Worley
Kelby McCorkle
|
Software’s deployed by stakeholders
A360, Sococo, VBR, fb, Unity, File Zilla, Revit, Google Drive
A360, Sococo, VBR, Prezi, VBR, fb, Camtasia, Google Drive, Doodle
A360, Sococo, VBR, fb, Doodle, Revit
A360, Sococo, VBR, fb, Doodle, Revit
A360, Sococo, VBR, fb, Revit, Doodle, Navisworks
A360, Sococo, fb, Doodle, Microsoft project, Excel
A360, Sococo, VBR, fb, Doodle, Navisworks
A360, Sococo, VBR, fb, Doodle, Navisworks
A360, Sococo, VBR, fb, Doodle, Revit
A360, Sococo, VBR, fb, Doodle, Revit
A360, Sococo, VBR, fb, Doodle, Revit, Navisworks
A360, Sococo, fb, Microsoft project, Excel
A360, Sococo, fb, Microsoft project, Excel
A360, Sococo, fb, Microsoft project, Excel
A360, Sococo, fb, Doodle, Navisworks
A360, Sococo, fb, Doodle, Navisworks
|
Lesson learnt during the project design process
After successfully accomplishing the global team project, Survey was conducted with project team [11] stakeholders to know about the lessons learnt by each stakeholder. “A360 – Wiki page” as a tool was adopted as shown in Fig [23], to collect the survey results and the same has been updated in this report.
Figure [23] – A360 dashboard view showcasing subproject [1] wiki page
Amarnath C B (NTU, Design manager & team building)
No.
1
2
3
4 5
6
|
Lessons learnt
An ability to collaborate on multidisciplinary teams - To collaborate with trans-disciplinary, intra-level, multinational collaboration with several universities across the globe to effectively accomplish Global project and also to communicate effectively.
Understood professional & ethical responsibilities.
Learnt how to use techniques, skills & modern engineering tools necessary for Global engineering practice (Sococo, Autodesk 360, VBR, doodle, face book groups, etc,.)
Learnt BIM concepts, its tools, techniques & processes.
Got an Overview of Education levels & teaching methodology at different universities across the globe.
Got an understanding on Skill sets to be acquired by Project managers, design managers & construction managers.
|
Saurabh Kumar Singh (IITM, Architectural 3D BIModeling)
No.
1
2
3
4
5
6
7
|
Lessons learnt
Learnt to take responsibility in a project and understood how difficult collaboration among global teams could be BIM.
Learnt many tools for information sharing, time scheduling and communication. (A360, Sococo, VBR, Doodle etc).
Learnt the value of adopting a proactive approach. Checking mic, video, 2-3 slide presentations etc. before the meeting.
Learnt 3D BIM modelling. (Cast in site & prefab construction)
Understood the importance of communication between different stakeholders of the project.
Got an Overview of Education levels & teaching methodology at different universities across the globe.
Got an understanding on Skill sets to be acquired by Project managers, design managers & construction managers
|
Syed Masthan Vali (IITM, Structural 3D BIModeling)
No.
1
2
3
4
5
6
|
Lessons learnt
Learnt Revit
Group coordination
Collaborating with other teams
An ability to collaborate on multidisciplinary teams
To communicate effectively.
Understood professional & ethical responsibilities.
|
Fatimah (UT, Activity scheduling & cost estimation)
No.
1
2
3
4
5
6
7
8
|
Lessons learnt
Learnt to design, analyze & interpret data by the use of modern techniques such as Revit, BIModeling, 4D scheduling, etc.
Getting acquainted with modern techniques necessary for Global online/offline project such as Autodesk 360, VBR (Visual BIM Review), Sococo, doodle, Prezi, etc.
Learnt Revit architectural building design software.
Learnt BIM concepts, and IFC data model which designed to describe building and construction industry data.
Got acquainted with Java object based program and learnt how it works well with BIM for extracting the quantities of the building model.
Learnt cost estimation and scheduling for both in site and prefabrication constructions.
Learnt how to collaborate on multidisciplinary teams with different universities across the world.
Got familiar with teaching techniques and educational level at different universities all over the Global.
|
Abdulrahman Alhemidi (UW, 4D BIModeling)
No.
1
2
3
4
5
|
Lessons learnt
Global projects experience is great why of work on manageable project where we save both transposition cost and time.
In this project, there was clearly problem in the project main goal in the perspective for each stakeholder.
Technologies used for managing the project were really great, especially Sococo for meeting and A360 for presenting and updating project material.
BIM is approbate way for documenting, updating, and using construction project data whenever needed.
We should agree on communication methodology and follow it till the last day of the project. (weekly meeting on Saturdays for example as we did)
|
Richard Moss (UW, 4D BIModeling simulation & analysis)
No.
1
2
3
4
5
|
Lessons learnt
Collaboration can be difficult to complete when everyone is on a different schedule.
Technology, such as Sococo, A360, can improve collaboration.
BIM modeling allows people with no construction background to understand how a construction project is built.
BIM modeling makes it easier for a change to be seen on the whole project.
Effective communication is the most important part of a successful project.
|
Jin Yei Tsai (NCKU, Architectural 3D BIModeling)
No.
1
2
3
4
5
|
Lessons learnt
Learnt how to collaborate with different universities across the globe and how to communicate with one another.
Learnt how to use techniques, skills & modern engineering tools necessary for Global engineering practice (Sococo, Autodesk 360, VBR, doodle, face book groups, etc,.)
Learnt architectural design (strategic definition, preparation & brief, concept design, Developed design & technical design).
Learnt how to manage my own time to meet the deadline and different requests.
I have progressed in my English, including reading and listening.
|
曾靖雅 (NCKU, Structural 3D BIModeling)
No.
1
2
3
4
5
6
7
|
Lessons learnt
An ability to collaborate on multidisciplinary teams.
To communicate effectively.
I also improve my ability of English speaking and listening.
Understood professional & ethical responsibilities.
Learnt how to use techniques, skills & modern engineering tools necessary for Global engineering practice (Sococo, Autodesk 360, VBR, doodle, face book groups, etc,.)
Learnt to design, conduct simulations, analyze & interpret data (BIModeling, 4D scheduling, Quantity take off & cost estimation, etc,.)
Learnt BIM concepts, its tools, techniques & processes.
|
方冠今 (NCKU, Data Collection & 3D BIM clash checks)
No.
1
2
3
4
5
|
Lessons learnt
An ability to collaborate on multidisciplinary teams -To collaborate with trans-disciplinary, intra-level, multinational collaboration with several universities across the globe to effectively accomplish Global project and also to communicate effectively.
Understood professional & ethical responsibilities.
Learnt how to use techniques, skills & modern engineering tools necessary for Global engineering practice (Sococo, Autodesk 360, VBR, doodle, face book groups, etc,.)
Learnt BIM concepts, its tools, techniques & processes.
I also improve my ability of English speaking and listening.
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global_team_project_-_meeting_6.pdf | |
File Size: | 4072 kb |
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